Below you will find 5 tips on how to implement and succeed with your maintenance system. When the users adopt the system, it will not take long before you will have a good foundation of statistics necessary for improving your maintenance operation. How is this done then? Read our guide on how to reach a successful implementation.


The system must make things easier

When the system shall be implemented it’s important to make things right from the beginning and having the support of your maintenance team. As soon as the maintenance team will start using the system and registering activates the management can generate reports and draw valuable conclusions while identifying improvement points. Therefor when we press the start button we must first make sure that the system is adapted to make everyday operation easier. The system must be a practical giving information about technical data, providing necessary documents, related material, and spare parts. Not having to browse through binders and old document will save much time.

Fault reports and work orders must show in an easy manner when the job is to be carried out, what to be carried out, with which tools and hold necessary attached documents. It should also be easy to check of a job as completed, insert worked hours, consumed materials and necessary information for the next planned stop.


What is an object?

In order to make the system as user friendly as possible you must start with the question, what is an object? On what level shall the machine operators fault report? A simple rule of thumb is to assume that a function is an object, meaning that a robot is an object. The controller should therefore be a tab on the robot object card. In this manner it will be easier to create a fault report on the robot without having to define machine components. It will also be easier to insert plant registry when configuring the system.


Scale user groups

Scaling user groups after permissions makes the system easier and more user friendly for both frequent and less frequent users. A fault reporter doesn’t necessarily need to access the debriefing registration module or the preventive planning module. This makes sure that the user will have less buttons in the user interface. This makes the system much easier and faster both to learn and to operate.


Image navigation and fewer clicks

When navigating by images and not by a folder structure it will be more logical and user friendly for those who don’t usually work with computers. Less frequent users like machine operators for example will also adopt the system due to user friendliness meaning that all fault can be reported and no occurring errors will be forgotten. A fault report might require as less as seven clicks. Using pre-configured titles as leakage, vibrations, electrical fault etc. will make the flow much faster and the statistics clearer.


Mobile Management

There is much to win by making the maintenance system accessible through a smartphone or tablet. It’s not only user friendly, it will also save the user much time when not having to find a computer as fast as something needs to be reported or registered. Barcodes or QR-codes makes round lists easy to check off and follow up. Round lists can be used for mechanical equipment, fire inspections and personal safety.

Another important aspect in a maintenance system is to ensure balance security. Meaning to have the right material in stock at the right time. Again, barcodes and QR-codes on shelfs will make withdrawals easier. Scan the code, insert an amount, and press withdrawal. A few clicks is all that is needed and in this manner it will be easier to ensure the so important balance security.

Idus have experience from many hundreds of implementations. After having developed and delivered maintenance software for more than 25 years we know have to make the system as user friendly as possible. We know that best practice is to fully assume user friendliness and allowing the users to benefit from their maintenance support tool.

If you would like to know more about how Idus can optimize your maintenance operation you can contact us for a free display.

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